Your event goals
Decide whether you want greetings, storytelling, gift distribution, photos, a grand entrance, or a longer interactive experience.
Plan with confidence
A thoughtful visit begins before Santa arrives.
Clear expectations help you and your performer create a relaxed, memorable experience for every guest.
The right performer
Consider Santa, Mrs. Claus, a pair, elves, or specialty characters—and the personality that fits your guests.
Timing and flow
Share the date, start time, duration, arrival plan, parking, and any schedule that the performer should understand.
Guests and accessibility
Explain ages, group size, mobility needs, sensory considerations, languages, and anything that helps every guest feel welcome.
Services and photography
Confirm what the appearance includes and discuss professional photography, guest photos, video, and usage expectations.
Rates and agreements
Discuss total pricing, travel, retainers, cancellations, overtime, payment timing, and obtain a written agreement.
Safety and credentials
Ask about insurance, background checks, training, or other credentials important to your venue or organization.
Day-of communication
Designate a contact who can privately brief the performer, manage gifts, and help the entrance happen smoothly.
Ask, confirm, and put it in writing.
Services and qualifications vary. Verify requirements directly with each performer, including pricing, insurance, background checks, travel, and cancellation terms.
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